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Forms

Below are forms you may need to complete for contacting the Office of Trade Compliance (OTC) and/or for documenting your exports.

Purchasing Services

Product Classification Certification PDF version

In order to fully comply with U.S Export Regulations, certain University departments must obtain from the supplier the U.S. Export Controls classification of each good being procured and having a value greater than $10,000 (or greater than $100,000 for Delegated Purchasing Units). The Office of Trade Compliance has created the Product Classification Certification form, which you can provide to the supplier, to help you obtain the export controls classification. University departments must include Export Controls classification information and other required supporting documentation with a requisition to the Purchasing Services department for purchase order creation.

International Shipments

All shipments must be processed through the University's ProShip system.

For international shipments, the ProShip system requires certain export controls information, including the Export Control Classification Number (ECCN).  If the item you are exporting was procured through a third party, the easiest way to obtain the ECCN is to contact that party and request the ECCN  If the item you are exporting was developed at the University of Pittsburgh, please contact the Office of Trade Compliance for assistance in finding the correct ECCN.

For assistance with access to the ProShip system, please contact Express Mail .

International Travels

Export Controls Review »

When traveling outside of the United States, you can ask the Office of Trade Compliance to review your trip by filling-out this form.

TMP Certification »

​The license exception TMP (EAR 740.9) authorizes temporary export/reexport of institution-owned items that will return to the United States within one year of when they leave. The items must remain under the effective control. If you are eligible to travel under this exemption, you may want to complete this form and email it to the Office of Trade Compliance. 

Note: Completion of the TMP form is not mandatory. The TMP license exception is available to U.S. persons (e.g., University of Pittsburgh) or their employees (e.g., all University of Pittsburgh legal employees regardless of citizenship status) without documents being required. The TMP form was created to help you demonstrate to a Custom Officer that you are aware of and have thought through the regulations. Therefore, we recommend this form be completed for "unusual" items only (research items) that are more likely to draw attention from Customs Officials than basic electronic devices (such as laptops, cell phones, and tablets). 

International Visitors

The Office of Trade Compliance and the University Visitor Liaison manage all academic visitors.
 
Forms you may need after consulting with the Visitor Liaison.
To view and edit the PDF forms you will need to install the free Adobe Reader® software. 
 

Technology Control Plan (TCP)

In certain situations, your project may require a Technology Control Plan (TCP) to properly protect items or technology that fall under the export control regulations. The Office of Trade Compliance will work with you to draft such a plan. A sample of this document (PDF) is provided for your reference only.